February 7, 2006

1. Roll Call

President Karon Harvey called the meeting to order at 5:05 p.m. Present were Karon Harvey, Teresa Clark, Rita Brown, Sue Waite, Library Director Bev Russell and Jana Kehn, representing the library staff. Steve Viessman was absent.

2. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

The agenda was corrected to read the minutes of the January 11, 2006 meeting not the November 9, 2005 meeting.

3. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

There were none.

4. Approve board-meeting minutes of January 11, 2006.
5. Teresa Clark moved the approval of the January 11, 2006 minutes. Sue Waite seconded. The minutes were approved.
6. Petitions, communications, public input:

Bev received communication from the Nebraska Library Commission about a workshop on "Rural Library Sustainability" which will be held April 4^th at the Harms Center. Attendees will get CE credit from the Commission, and the Board will get the necessary CE hours for board re-accreditation if we send representatives. The deadline for registering is March 21^st. Bev encouraged board members to attend for all or part of the workshop.

7. Reports and recommendations from the Library Director and/or library staff:

1. Report from Mike Schmidt, Hodge Cramer and Associates on fundraising process

Mike discussed the efforts to reorganize the Foundation Board to this point. Two people have agreed to serve on the board so far—John Massey and Todd Sorensen. He is waiting on a response from one other person and has two others that he hopes to convince to serve. Board members suggested other names. Hodge Cramer is recommending that two Library Board members serve on the Foundation Board as non-voting members to keep communication lines open between the Library Board and the Foundation Board.

Mike handed out a sample organizational chart for the volunteers in the capital campaign. He recommended waiting to fill committees until the need arose so that people were not sitting around waiting for something to do.

He showed the board some sample recruitment binders and said that work was underway to create one for the Foundation. Brochures and other promotional materials will be developed from the information in the binders.

Mike suggested that the Library Board, Library Staff and other people involved in the feasibility study meet to brainstorm ideas for a logo and theme for the capital campaign. He thought this should be done in-house as much as possible and not made into a contest open to the public. He also recommended that the logo be professionally done. This is so that the library will maintain control over the final results.

Discussion followed.

2. Library statistical reports: January 2006 (see board packets)
3. Library activities for January 2006 – Listed below

• Book Club—January 3—18 attended
• Book Club Selection Meeting—January 10—10 attended
• TAC Meeting—January 10—25 attended
• AARP Tax Help—January 25, 8, 30—57 attended
• Morning and Evening Storytime---January 5, 12, 19, 26—483 attended
• Chalk Butte Kindergarten-3^rd grade tour—January 20—12 attended
• Roosevelt School Martin Luther King, Jr. Day Celebration and Award Presentation (Nancy & Deb’s Award & talk to children—January 18—306 attended
• Roosevelt 1^st graders and parents soup luncheon & 100^th Day Program (Deb and Nancy)—January 26—106 attended
• Roosevelt Family Mystery Night (Deb and Nancy)—January 31—49 attended

1. Library Policies: Gifts, Bequests and Memorials policies for possible revisions.

1. Actions items:
2. Adjournment: The meeting adjourned at 6:35 p.m.