Scottsbluff Public Library

Board

Regular Meeting – 2:00 p.m.

February 12, 2008

Minutes

 

  1. Roll Call
    2.

    President Teresa Clark called the meeting to order at 2:05 p.m. in the Scottsbluff Public Library meeting room at 1809 3rd Ave., Scottsbluff, NE 69361

    A notice of the meeting had been published on January 11, 2008, in the Star Herald, a newspaper published and of general circulation in the city. The notice stated the date, hour and place of the meeting, that the meeting would be open to the public. Anyone with a disability desiring reasonable accommodation to attend the council meeting should contact the Library Director’s office. An agenda of the meeting, kept continuously current, was available for public inspection at the office of the Library Director. The Library Board could modify the agenda at the meeting if it is determined that an emergency so required. A similar notice, together with a copy of the agenda, also had been delivered to each Library Board member.

    Roll was called. Those present were Teresa Clark, Sue Waite, Carol Holyoke, Kristin Wiebe, Library Director Bev Russell, Children’s Librarian Deb Carlson, and Librarian Jana Kehn, who took notes. Rita Brown was absent.

  2. For public information, a copy of the Nebraska Open Meetings Act is posted by the doors on the north side of the library meeting room.
    3.

    Teresa announced that a copy of the Nebraska Open Meetings Act was posted by the meeting room doors.

  3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    4. There were none.

  4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

    5. There were none.

  5. Approve Special Library Board meeting minutes of January 15, 2008.

    6. Sue moved that the minutes of the January 15, 2008 minutes be approved. Kristin seconded.

    Clark yes, Waite yes, Wiebe yes, Holyoke yes.

    The minutes were approved.

  6. Reports and recommendations from the Library Director and/or Library Staff:

Bev noted that since the library changed to a new automation system in February, it might take a while for the reports component to be up and running. Therefore, she can not guarantee that the monthly statistical report will be available in March. There will be a considerable learning curve about the multitude of facets to this new system so reports may not be forthcoming for a month or two.

Board members noted the large attendance at story times in January, even with the poor weather.
    1. Library Statistical Report: January 2008 (see Board packet)
    2. Library activities for January 2008 (See Board Packet)
    3. ONELibrary Conversion update

Bev reported that the conversion to the ONELibrary Consortium cataloging and circulation system was during the week of February 4-8, 2008. The "go live" date is February 8th. The library was closed Feb. 7 through Feb. 8 (noon to noon) so librarians could test the system. Right now the automation is going through a "shake down cruise". Numerous glitches are being experienced and addressed. The gurus at SIRSI/DYNIX, the Software Company, are currently "de-duping" the system. This refers to getting duplications cleared out of the system, which causes problems with how the system operates. Hopefully this will be complete soon. Cataloging will begin as soon as this process is competed.
  1. Capital Campaign reports.
    1. Youth Campaign – Deb Carlson and Nancy Escamilla

      2. Deb reported on the planning that is taking place for the youth capital campaign. She is working with a parent’s and youth committee as well as with elementary schools to plan activities. The first activity will be "Paving with Pennies". The meeting room floor will be covered with coins that children bring to the library on March 7th. We hope to get good publicity from this. Longfellow School, our Adopt-a-School, already has jars in their classrooms to collect coins. They also did some raffles during their parent-teacher conferences to raise money for the library. We hope to involve all of the schools in this.

      A Read-a-thon is planned for later this spring. The Friends of the Library are also working with the parents group on this. Plans are ongoing.

      Community of Christ Church is donating the proceeds from their annual pancake supper to the library. This will take place on March 15th.

      Deb, Nancy and Bev met with a group of parents and students on Sunday, February 10th to organize the youth campaign. This was an enthusiastic group and various people selected fundraising activities that they would like to pursue.

    2. Culver’s Fundraiser update

      3. The Culver’s fundraiser raised $500.00 for the library. Jason Brown, manager of Culver’s, expressed interest in doing this on a monthly basis. More information on this will follow.

    3. Hinn’s Home Furnishings Fundraiser/Sale

      4. Tim Sauer of Hinn’s was in the library to do a commercial with Bev for this fundraiser. The commercial will begin being broadcast on February 17. The sale is from February 21-23 and 10% of the sales will be donated to the library.

    4. Other reports

Sue reported that she had made a campaign report to the Oregon Trails Community Foundation at their annual meeting. The conversation at her table was that the library building project should be funded with tax dollars primarily, and the city should do more to fund the project. Sue said she remained tactfully neutral, regarding this.
  1. Action Items:
    1. Schedule a special meeting with Library Foundation Board members to discuss future strategic planning for the library building campaign.

After studying their calendars, Board members decided the best date for a meeting with the Library Foundation Board would be February 25 or February 26, 2008. Teresa will visit with John Massey to select the date that will work best for the Foundation. The only item on the agenda will be a discussion of future strategic planning for the library building campaign. The meeting will be scheduled at the library meeting room, depending on times it is available.

9. Adjournment:

  2. The meeting adjourned at 3:15 p.m. The next regularly scheduled meeting is March 11, 2008