Scottsbluff Public Library

Board

Special Meeting –5:30 p.m.

J. G. Elliott Insurance Center

February 26, 2009

Minutes

 

  1. Roll Call

    2. President Teresa Clark called the meeting to order at 5:27 p.m. in the conference room of J. G. Elliott Insurance Center. Those present were Library Board members Teresa Clark, Sue Waite, Eric Vath, Kristin Wiebe, and Carol Holyoke. Also present were Library Foundation Board members John Massey, Peggy Olsen, Terri Martin, Barb Goerke, and Margo Hartman. Library Director Bev Russell also attended the meeting. Foundation Board Members Steve Olsen, Clark Wisniewski, and Deb Post were absent.

    A notice of the meeting had been published on February 20, 2009, in the Star Herald, a newspaper published and of general circulation in the city. The notice stated the date, hour and place of the meeting, that the meeting would be open to the public. Anyone with a disability desiring reasonable accommodation to attend the library board meeting should contact the Library Director’s office. An agenda of the meeting, kept continuously current, was available for public inspection at the office of the Library Director. The Library Board could modify the agenda at the meeting if it is determined that an emergency so required. A similar notice, together with a copy of the agenda, also had been delivered to each Library Board member.

  2. For public information, a copy of the Nebraska Open Meetings Act is posted Conference Room of J. C. Elliott Insurance Center.

    3. Teresa stated that a copy of the Nebraska Open Meetings Act was posted in the J. G. Elliott Conference Room.

  3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    4. There were none.

  4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

    5. There were none.

  5. Approve Special Library Board meeting minutes of January 29, 2009.

    6. Carol moved that the minutes of the February 12, 2009 regular Library Board meeting be approved. Kristin seconded.

    Yes – Clark, Vath, Waite, Holyoke, Wiebe No – None

    The minutes were approved as presented.

  6. Correspondence: There was none.
  7. Building Fund Capital Campaign – Planning Work Session with members of the Scottsbluff Public Library Foundation Board – John Massey, President.

John Massey distributed a working list of possible volunteers and donors. The group worked together to evaluate and prioritize the lists.

John passed around an organizational chart, which detailed the leadership role of the Foundation and Library Boards. The campaign will be divided into Leadership Gifts, Major Gifts and Community Gifts with teams under each.

Bev mentioned the possibility of a trip to Cheyenne to tour the new library there. I was honored with the "Library Journal" Library of the Year Award this past year.

The group discussed how to do a solicitation visit and the need for training on this as well as what was needed for campaign materials. Bev distributed materials that had been used in the earlier campaign.

John asked what the group thought needed to be included in the materials. The following were mentioned:

President Teresa Clark turned the meeting over to Vice President Kristin Wiebe at this point. She left for a previously scheduled appointment.

A subcommittee was formed to work on campaign materials. Eric Vath, Teresa Clark, Terri Martin, John Massey and Bev Russell will serve on this committee. They will meet March 5th at 5:30 p.m. at Eric Vath Clothiers.
  1. Action Items: There were none.
  2. Adjournment: The meeting adjourned at 6:38 p.m.. The next meeting will be at J. G. Elliott Insurance Center on Thursday, March 19, 2009 at 5:30 p.m.