Scottsbluff Public Library

Board

Regular Meeting –5:30 p.m.

J. G. Elliott Insurance Center

March 19, 2009

Minutes

 

  1. Roll Call

    2. President Teresa Clark called the meeting to order at 5:30 p.m. Present were Library Board members Teresa Clark, Kristin Wiebe, Carol Holyoke. Eric Vath arrived later. Foundation Board members present included President John Massey, Deb Post, Steve Olsen, Margo Hartman and Dr. Dave Duey. Terri Martin arrived later. Also present was Library Director Bev Russell.

    A notice of the meeting had been published on March 13, 2009, in the Star Herald, a newspaper published and of general circulation in the city. The notice stated the date, hour and place of the meeting, that the meeting would be open to the public. Anyone with a disability desiring reasonable accommodation to attend the library board meeting should contact the Library Director’s office. An agenda of the meeting, kept continuously current, was available for public inspection at the office of the Library Director. The Library Board could modify the agenda at the meeting if it is determined that an emergency so required. A similar notice, together with a copy of the agenda, also had been delivered to each Library Board member.

  2. For public information, a copy of the Nebraska Open Meetings Act is posted Conference Room of J. C. Elliott Insurance Center.

    3. Teresa announced that a copy of the Nebraska Open Meetings Act was posted in the Conference Room of J. G. Elliott Insurance Center.

  3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    4. Agenda items 8a, b, and c were moved to 7 a, b, and c so that they could be discussed and remainder of the meeting could focus entirely on the capital campaign.

  4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

    5. There were none.

  5. Approve special Library Board meeting minutes of February 26, 2009.

    6. Kristin moved that the minutes of the February 26, 2009 meeting be approved. Carol seconded.

    Yes – Clark, Wiebe, Vath, and Holyoke. No – None

  6. Correspondence: Letter of Resignation by Sue Waite

    7. Bev read a letter from Sue Waite, who is resigning from the Library Board in anticipation of a move to Montana. The Board accepted her resignation with deep regret.

  7. Reports and recommendations from the Library Director and/or Library Staff:
    1. Library statistics and activities for February 2009 (See Board Packet)

      2. Bev noted that the February 2009 statistics were not included in the Board packet. This was an oversight. Bev reported that she and her staff were double-checking some of the statistics because they seemed in error. They are wondering if the switch to a new automation system in February 2008 had somehow affected library statistics i.e. that some statistic may not have been recorded in the changeover. She also believes that the reduction in hours at the library has adversely affected library statistics. She will address these issues at the next regular Library Board meeting. Bev said she would mail the February 2009 statistical report to Board members Friday.

      Board members discussed the idea of changing the hours that the library is open to make it more convenient for people. This will be considered again at a later meeting.

      Board Members commented on the Guest Card Tracking sheet. Bev said that staff liked to keep track on the number of people, who use our library computers each year from the various states and foreign countries. It is interesting to see the large number of people who come to the library and use the public access computers.

    2. Discussion of possible replacements for Sue Waite.

      3. Several names were suggested as possible replacements for Sue Waite on the Library Board.

    3. Library Board Accreditation with the State of Nebraska: Visit to new public library in Cheyenne – CE hours to be arranged

The Board discussed possible dates when a trip to Cheyenne could be arranged. Board members will e-mail dates that might work for them.
  1. Building Fund Capital Campaign – Planning Work Session with members of the Scottsbluff Public Library Foundation Board – John Massey, President.

Bev mentioned that Gordon Rock had agreed to assist with the photography for the campaign booklet. He is at the library tonight, taking pictures of story time activities.

John passed around a mock-up of the booklet that we hope to put together. The pictures were downloaded from the Internet and are just included to provide an idea of what we might wish to include.

The organization chart was distributed and discussed. John and Bev will attempt to visit with some people about considering leadership positions hopefully before the next meeting.

Bev encouraged anyone who could to meeting the team from Leo Daly on March 24. They will be at the library in the morning and early afternoon.
  1. Action Items: There were none.
  2. Adjournment: The meeting was adjourned at 6:23 p.m. The next meeting will be April 2, 2009 at 5:30 p.m. at J. G. Elliott Insurance Center.