Agenda

1. Roll Call

President Teresa Clark called the meeting to order at 8:35 a.m. Present were Teresa Clark, Eric Vath, Kristin Wiebe, Library Foundation President Dave Duey, Library Director Bev Russell, and Children’s Librarian Deb Carlson, who took notes. Both Marg Dreda and Carol Holyoke were abscent.

A notice of the meeting had been published on April 9, 2010, in the Star Herald, a newspaper published and of general circulation in the city. The notice stated the date, hour and place of the meeting, that the meeting would be open to the public. Anyone with a disability desiring reasonable accommodation to attend the library board meeting should contact the Library Director’s office. An agenda of the meeting, kept continuously current, was available for public inspection at the office of the Library Director. The Library Board could modify the agenda at the meeting if it is determined that an emergency so required. A similar notice, together with a copy of the agenda, also had been delivered to each Library Board member.

2. For public information, a copy of the Nebraska Open Meetings Act is posted by the Meeting Room doors.

Teresa announced that a copy of the Nebraska Open Meetings Act was posted by the meeting room doors.

3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

There were no changes to the agenda.

4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

There were none.

5. Approve Library Board meeting minutes of March 3, 2010. Eric Vath moved that the minutes of the March 3, 2010 meeting be approved. Kristin Wiebe seconded.

Yes – Vath, Wiebe, Clark No - None

6. Correspondence: There was no correspondence.

7. Reports and recommendations from the Library Director and/or Library Staff:

a. Report on construction progress and related issues

Bev reported that the concrete sub-contractor has caused delays in the progress of the project. Construction Supt. Jerry Grandt has been quite frustrated with this. He hopes this problem has been fixed now and greater progress will be seen from now on. Time has been lost, however, and it will not be possible to make up for all these delays.

Because of construction the library will not be a polling location in either the primary or general elections. This has been moved to the United Methodist Church.

b. Further discussion of donor recognition wall, book, donation requests, and the specific responsibility for coordinating this.

Dave Duey suggested that one library board member and one foundation board member work with Bev and Nancy Novak from Leo A. Daly on the donor wall. This would be more efficient than having a large committee of both boards do this. These people could report back to the boards about this.

Kristin Wiebe volunteered to represent the library board. Dave said the foundation would select someone at their April 30, 2010 meeting.

Dave also suggested that a cutoff date be selected, probably in 2011, and any donations after that date would not be recognized on the wall.

Several questions should be put to Nancy Novak, regarding the wall.

o Suggested cut-off date & publicity?

o Change of signs vs. change in color

The donor wall will be located inside the library inner doors over the self-check stations. It was suggested that the book, which recognizes smaller gifts be located outside the Heritage Room.

Any donation requests or questions should be forwarded to the Foundation. Dave is currently working on inquiry, received from the family of Buck Houston.

The garden area in the southwest corner of Constitution Park was discussed. Ed Vidlak and James Leach met with Amy Seiler about this. She is going to work with James to design the landscaping for this area. James will design a structure for the area. This particular aspect of the project with be designed as an add-on to the project and not part of the original project. Because it will not be a part of the LEED Certification, it will not be subject to the LEED restrictions, which restricts the use of any irrigation system. The garden area will be built with private funds and will not be subject to the city’s bidding process.

Bev explained that LEED Certification requires the use of native plants and grasses, which conserve water. The library park will need to be planted with buffalo grass or another drought resistant grass to meet LEED guidelines.

Several library board members expressed reservations about buffalo grass and the lack of underground irrigation.

Bev explained that McCauley was responsible for irrigating the park for one year. They would be allowed to use temporary irrigation in order to get the plants and grass established. None of the existing trees are jeopardized. They will be left as is.

Kristin asked what the retention pond would look like?

Bev said that Amy recommended that the berms be more gradual than they are currently drawn. The landscaping would flow more naturally that way. The ponds are required by ordinance to retain storm water from the building and filter run-off before it enters the city’s storm sewer system.

Board members had questions about the long term care of the park and garden area. Bev mentioned that the city contracts with Scottsbluff Landscaping for Centennial Park. Perhaps something along those lines could be considered. Other ideas included having volunteers adopt a spot as is done at the zoo or having the Friends take care of parts of the landscaping.

c. Library statistics and activities for April 2010 (See Board Packet)

The library statistics for April were reviewed by the board. Bev had no specific comments on the statistical report.

8. Action Items:

a. Further discussion regarding the Federal Depository Library status and instruction to staff, regarding the future of the Lied Scottsbluff Public Library’s Federal Depository status.

Kristin said that no good case had been presented for retaining this. Most of the federal library is moving online anyway.

Eric commented that an enormous amount of green i.e. paper is used for this.

Teresa said she would rather have the space the new library for something that used more.

Eric asked about circulation statistics.

Bev said usage is nil,and the processing of documents is taking too much time away from other jobs for an under-staffed technical services department. Considering the usage of the materials and the staff time it takes to handle them, the opportunity cost is too high to keep maintaining the Federal Depository as is.

Eric Vath moved that the Lied Scottsbluff Public Library withdraw from the Federal Depository Library Program. Kristin Wiebe seconded.

Yes – Vath, Wiebe, Clark No – None

Bev said that she would pursue a gradual pulling back from this program over several years. Withdrawing from the FDLP quickly would take time away from other things that are more pressing right now due to the building project. The first thing that needs to happen is to stop the flow of paper documents to the library.

Teresa suggested that a note be sent to Judy Oltmanns thanking her for her years of work as Documents Librarian.

9. Adjournment: The meeting adjourned at 9:30 a.m. The next regularly scheduled meeting is May 12, 2010, at 8:30 a.m.