Scottsbluff Public Library

Board

Regular Meeting

May 2, 2007

Minutes

 

  1. Roll Call:

    2. President Teresa Clark called the meeting to order at 5:07 p.m. Present were Teresa Clark, Sue Waite, Kristin Wiebe, Rita Brown, Carol Holyoke, Library Director Bev Russell, Jan Kehn, who took notes, Mike Schmidt from Hodge Cramer and Associates, and John Massey, representing the Foundation Board.

  2. For public information, a copy of the Nebraska Open Meetings Act is posted by the doors on the north side of the library meeting room.

    3. Teresa announced that a copy of the Open Meetings Act was posted in the back of the meeting room.

  3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    4. There were no changes to the agenda.

  4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

    5. There were none.

  5. Capital Campaign Work Session:

    6. Teresa turned the meeting over to Mike Schmidt. He distributed the Capital Campaign outline to all present. The goal is to become extremely aggressive from now through September.

    The campaign will be divided into three divisions.

    Leadership Gifts: This division will be the responsibility of the Library Foundation, and others they recruit to help with it. The leadership solicitations will be one-on-one conversations, in people’s homes or offices. These requests will be done in teams with two people in each team.

    Major Gifts: Again these will be face-to-face solicitations. Because the gift range in this category is less this division will require more volunteers and a higher number of visits. There will be four to five chairs. Requests for donations in the category will be made to organizations and businesses as well as individuals. The division may involve Library Board members and Foundation members working together in some cases.

    Community Campaign: This is the public campaign division. Planning starts now but it will not kick-off until August or September. There will be an opportunity for members of the Friends group to be involved in this area. This division will be responsible for the fundraisers, mail solicitation, etc.

    The Library Board needs to take on responsibility for the Community Campaign.

    The Library Board should meet on a weekly basis until committees are set up and planning is underway. Then the meetings can be committee meetings. Each member should be prepared to actively participate in some area of the Community Campaign. Mike and Bev will prepare a to-do list and committees and sub-committees will be formed over the next month. Each division will have one or more chairpersons.

    Mike discussed various commemoration ideas with the Board. Members are to look up web-sites on commemorations and be prepared to discuss them by the next meeting. A committee should be appointed eventually to be in charge of this.

  6. Action Items:

    7. The Library Board meeting will be Thursday, May 10, 2007 at 4:30 p.m.

  7. Adjournment: The meeting adjourned at 7:30 p.m.