Scottsbluff Public Library

Board

Special Meeting

May 16, 2007

Minutes

 

  1. Roll Call

    2. President Teresa Clark called the meting to order at 4:42 p.m. Those present were Carol Holyoke, Sue Waite, Library Director Bev Russell, Jana Kehn, representing library staff, and Teresa Clark. Rita Brown arrived later. Kristin Wiebe was absent.

  2. For public information, a copy of the Nebraska Open Meetings Act is posted by the doors on the north side of the library meeting room.

    3. Teresa indicated that a copy of the Nebraska Open Meetings Act was posted at the back of the meeting room.

  3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    4. There were no changes to the agenda.

  4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

    5. There were none.

  5. Approve Library Board meeting minutes of May 10, 2007.

    6. Sue moved that the minutes of the May 10th meeting be approved. Carol seconded. The minutes were approved.

  6. Capital Campaign Work Session:
    1. Final reception: Kosman/Sorensen reception on May 29, 2007 at 5:30 p.m. at the Kosman’s home: Update on invitations

      2. Bev informed the Board that the invitations for the Kosman/Sorensen reception were sent out on Tuesday.

    2. Major Gifts Division chairs and volunteers update.

      3. Kristin will be working with the Major Gifts division. Several names were mentioned to help her co-chair the division. Those suggestions will be forwarded to Kristin. Since Kristin was unable to attend today’s meeting, no other discussion was held about this area.

    3. Community Campaign:

Sue and Teresa will co-chair this division of the capital campaign. The Board discussed how best to organize the community campaign. Members felt a leadership committee needed to organize the campaign. Sue and Teresa will be visiting with individuals who might serve on this committee. Bev suggested that Jana Kehn serve on this core committee to facilitate staff involvement. Board members were happy to hear that staff wanted to be involved in the effort.

Bev recommended that Deb Carlson and Nancy Escamilla serve on the committee for youth involvement. Nancy and Kathy Powers have already done several fundraising projects with the Teen Advisory Council. Deb and Nancy are well-known to many parents and children in the community.

Bev mentioned that Byron Peterson and Terry Morris had volunteered to represent the Friends of the Library. The Board felt they could be in charge of their own fundraising activities under the supervision of the campaign committee. Bev said that two activities they had discussed were a book sale and a wishing well in the library. These ideas will be explored further with the Friends.

Other possible committees are an Events Committee, a Media/P.R. Committee, a Direct Mail Committee, and Phone-a-Thon Committee. Carol said she could work with the Direct Mail Committee. She said she needed some clarification as to what the direct mail campaign would involve. Rita expressed interest in working on campaign materials. Bev said that we needed to develop a letter-head and stationery. Rita indicated that she would work on this. She said that she had received the e-mail from Judy Oltmanns, containing information for the binder but had not had an opportunity to look at it. She and Bev will put this together and have it ready for the next meeting. About thirty binders will be needed for the gift solicitation phase of the campaign.

Carol suggested that we have a master calendar in Bev’s office that showed vacation schedules for board members, meetings and major events. She also suggested each board member have a pocket calendar just for the campaign, which contained the information on the master calendar. Bev said she would see that these were purchased.

Teresa and Sue will start contacting people to serve on the campaign leadership committee before the next Library Board meeting and report back

  1. Action Items:
    1. The next Library Board meeting will be Wednesday, May 30, 2007 at 4:30 p.m.
  1. Adjournment: The meeting was adjourned at 5:40 p.m.