Scottsbluff Public Library

Board

Regular Meeting

June 8, 2005

Minutes

 

  1. Roll Call

    2. President Karon Harvey called the meeting to order at 5:07 p.m.

    Present: Karon Harvey, Teresa Clark, Steve Viessman, Rita Brown, Library Director Bev Russell, and staff member Jane Schlager.

    Absent: Marj Mandujano

  2. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    3. There were none.

  3. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

    4. There were none.

  4. Approve special board meeting minutes of May 18, 2005.

    5. Steve moved that the minutes of the May 18, 2005 meeting be approved. Rita seconded. The minutes were approved.

  5. Petitions, communications, public input: There were none.
  6. Reports and recommendations from the Library Director and/or library staff:
    1. Statistical reports: May 2005 (see board packets)

      2. The statistical report for May was not available at this time. Vacations and Summer Reading Program have interfered with getting them done. They will be presented at the July meeting.

    2. Welcome new board member Teresa Clark

      3. Bev welcomed Teresa Clark who has been appointed to the Board by the City Council. She assisted on the Feasibility Committee this winter and has a good working knowledge of the progress on the building project to this point.

    3. Library activities for May 2005

      4. These will also be available in July. Again, they haven’t been accumulated at this point because of vacation leave and summer reading program.

    4. Discussion of City Council presentation at June 6, 2005, meeting.

      5. The presentation to the City Council seemed to have a positive reception by City Council members. They were generally supportive of the progress to this point. The City Manager remarked that he had been impressed with the process during the site study. The City Council is looking forward to our progress through the fundraising phase and asked that the Board keep them appraised of the process.

    5. June 24, 2005, interviews with Fundraising Consultants

Bev reviewed the schedule for interviews of fundraising consultants. Jorgensen Consulting decided to withdraw from the process so only two firms will be interviewed. They are Hodge Cramer and Associates of Dublin, Ohio, and the Steier Group from Omaha. Both firms are qualified and come highly recommended.

Karon said that she had contacted Dave Koehler at the YMCA to see who they used as a consultant. Their consultant was someone who works only for Ys.

Steve recommended that we work with other groups who are raising funds in the community, not against them. He suggested we make a list of questions to ask the presenters.

  1. Actions items:
    1. Discussion and possible revisions to the Library Use and Personnel Policy.

      2. The Board reviewed the changes to the Library Use policy, which had been recommended by staff. These are attached to the minutes. Discussion followed. The paragraph requiring a second contact has been eliminated. Loan periods for magazines and audio books are changed to be the same as books. Some Federal Documents are now cataloged, barcoded, and circulating. The first, second, and third notices of overdue books have been eliminated and only one notice will be sent.

      Steve moved approval of the recommended changes in the Library Use policy. Rita seconded. Motion carried.

      There is only one change in the Personnel Policy. The word "conference" is added after "annual Nebraska Library Association" in the second paragraph under "Workshops, Seminars".

      Rita moved approval of the revised personnel policies. Steve seconded. Motion carried.

    2. Comparison of Library Board Policy books to see if all have necessary policies and information.

Bev asked board members to bring their policy books to the July meeting so that we could ensure that all the books included the necessary policies and information.
  1. Adjournment

The meeting adjourned at 5:41 p.m.