Minutes

1. Roll Call

The meeting was called to order by Carol Holyoke at 9:31 a.m. Present were Carol Holyoke, Eric Vath, and Marg Dredla. Kristin Wiebe arrived a few minutes later. Teresa Clark was absent. Also present were Barb Goerke from the Library Foundation and Library Director Bev Russell.

A notice of the meeting had been published on July 3, 2009, in the Star Herald, a newspaper published and of general circulation in the city. The notice stated the date, hour and place of the meeting, that the meeting would be open to the public. Anyone with a disability desiring reasonable accommodation to attend the library board meeting should contact the Library Director’s office. An agenda of the meeting, kept continuously current, was available for public inspection at the office of the Library Director. The Library Board could modify the agenda at the meeting if it is determined that an emergency so required. A similar notice, together with a copy of the agenda, also had been delivered to each Library Board member.

2. For public information, a copy of the Nebraska Open Meetings Act is posted by the doors in the library meeting room.

Carol announced that a copy of the Nebraska Open Meetings Act was posted by the doors in the meeting room.

3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

There were none.

4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

There were none.

5. Approve regular Library Board meeting minutes of June 5, 2009.

Eric Vath moved that the minutes of the June 5, 2009 meeting be approved. Kristin Wiebe seconded.

Yes – Holyoke, Vath, Wiebe, Dredla No – None

6. Correspondence: Bev read a letter from Rod Wagner, Director of the Nebraska Library Commission granting certification to the Scottsbluff Public Library Board.

7. Reports and recommendations from the Library Director and/or Library Staff:

a. Library statistics and activities for May 2009 (See Board Packet)

Bev mentioned that circulation for June 2009 was 2,000 volumes higher than in June 2008. Summer Reading Program statistics are up as well.

b. Library Board received accreditation through June 2012

Bev congratulated the Library Board on achieving accreditation through June 2012.

8. Library building project:

¨ Report on meetings with Leo Daly team on June 15-17, 2009

Bev reported that the Leo Daly team did a public presentation that was lightly attended because of threatening weather. The cost estimate of the building came in higher than hoped so the design of the library was altered to accommodate those estimates. Staff began to focus on interior design features, furnishings and carpeting. The relationship with the architectural team continues to be collegial.

¨ Remaining schedule of Daly Team through summer 2009

Nancy Novak and James Leach will return to Scottsbluff July 14-16. More consideration will be given to interior finishes and furnishings.

Ed Vidlak will be out July 29^th to assist with volunteer training. Their last visit will be August 19-21 when they will present the Library Board with the Construction Documents. They plan to do a public presentation on August 19^th at 7:00 p.m.

¨ Alterations in design of the library

Bev summarized the meetings with the Leo Daly team on June 15-17, 2009. The chief issue was the need to alter the design of the library to insure it stays within the $4.1 million cost. To do this the addition will be added to the east of the current building thus salvaging the parking lot. Additional parking stalls will be added to the north side of the park. Most of the park and most of the trees will remain. Hopefully, donors will step forward to improve the landscaping of the park and create an area that will be more conducive to outdoor programs. The size of the addition will be trimmed back as well to save money. The building will be brought in 12 feet and the addition will be 1,300 sq. ft. smaller. This will impact the adult collection over the years. The children and teen areas will not be any smaller.

9. Library Fundraising update:

¨ Volunteers are being recruited for the capital campaign, and training is scheduled for July 29 & 30 in the library meeting room.

10. Action Items: There were none.

11. Adjournment: The meeting adjourned at 9:20 a.m. The next regularly scheduled meeting of the library board is August 12, 2009 at 8:30 a.m. in the library meeting room.