Scottsbluff Public Library

Board

September 8, 2004

Minutes

 

  1. Roll Call: In the absence of President Clark Nichols, Acting Chair Karon Harvey called the meeting to order at 5:04 p.m. Present were Karon Harvey, Steve Viessman, Marj Mandujano, Library Director Bev Russell and Library Staff Deb Carlson and Judy Oltmanns. Rita Brown arrived later. Clark Nichols was absent.
  2. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    3. Bev asked that agenda item 6e be moved to 6a so that staff did not have to remain for the whole meeting.

  3. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.) There were none.
  4. Approve regular board meeting minutes of August 14, 2004. Marj moved that the minutes of the August 14 meeting be approved. Steve seconded. The minutes were approved.
  5. Petitions, communications, public input: There were none.
  6. Reports and recommendations from the Library Director and/or library staff:
    1. Facilitator, times & locations for focus group public meetings: Staff presentation

Staff reported that the dates of November 16, 17, & 18 have been selected for the public meetings about the library project. Jeff Tracy has agreed to be the facilitator. He estimated his fee to be about $300.00. This is subject to change, depending upon the amount of preparation time he spends on the meetings and the actually length of the meetings. We estimate that the meetings will last 1 ½ hour. Jeff recommended that somebody representing the library stay through the whole meeting so that we can get a feel for what people are saying. We would be there to listen and answer questions but not as active participants.

After studying the library activities for that week and looking at the meeting room schedule, the Board decided to have all the meetings at the library as follows

November 16 – 7:00 p.m.

November 17 – 7:00 p.m.

November 18 – 2:00 p.m.

Bev asked board members to look at their original lists of people interested in the library, and we would develop a list of 30 to 40 people who might attend one of these meetings as vocal participants.
    1. Statistical reports: August 2004. (see board packets)
    2. Library activities for August 2004.
    1. Grant received from KN for Kids: $653.00 for children’s materials
    2. Runza Promotion: Great Books for Great Kids is on September 14. Fifteen percent of the profits of the two Scottsbluff Runzas will go to the Scottsbluff Public Library.
    3. Review discussions with Blue Ribbon/Visionaries

Board members reviewed their interviews with individuals on the Blue Ribbon/Visionaries lists and their comments about the library expansion.
  1. Actions items:
    1. Board policies for discussion and revision: Library Board & Library Hours

      2. The Board briefly discussed the policies, regarding the Library Board and Library Hours. Bev noted that a requirement of Library Accreditation was that the Library Board have a set of By-Laws. Since no By-Laws can be found, Bev suggested that the policy, regarding the library board, be re-worked into by-laws. She will work on this and have it ready for the next meeting for Board discussion and/or approval.

      Bev recommended that summer hours be added to the Library Hours policy. She will add that to the policy for Board approval at the next meeting.

    2. Approval of RFP for library feasibility study.

Board members discussed the RFP for the feasibility study. A number of

corrections in typing and grammar were noted. These changes will be made.

Karon moved that the RFP for the feasibility study be approved and mailed to

prospective firms. Steve seconded. Motion carried.

8. Adjournment: The meeting adjourned at 6:40 p.m.