Scottsbluff Public Library

Board

Special Meeting – 2:00 p.m.

October 23, 2008

Minutes

 

  1. Roll Call

    2. President Teresa Clark called the meeting to order at 2:00 p.m. in the library meeting room. Those present were Teresa Clark, Carol Holyoke, Kristin, Wiebe, Eric Vath, Library Director Bev Russell, and Librarian Jana Kehn, who took notes. Sue Waite was absent.

    A notice of the meeting had been published on October 17, 2008, in the Star Herald, a newspaper published and of general circulation in the city. The notice stated the date, hour and place of the meeting, that the meeting would be open to the public. Anyone with a disability desiring reasonable accommodation to attend the council meeting should contact the Library Director’s office. An agenda of the meeting, kept continuously current, was available for public inspection at the office of the Library Director. The Library Board could modify the agenda at the meeting if it is determined that an emergency so required. A similar notice, together with a copy of the agenda, also had been delivered to each Library Board member.

  2. For public information, a copy of the Nebraska Open Meetings Act is posted by the doors on the north side of the library meeting room.

    3. Teresa announced that a copy of the Nebraska Open Meetings Act was posted by the meeting room doors.

  3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    4. There were none.

  4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

    5. There were none.

  5. Approve Regular Library Board meeting minutes of October 8, 2008.

    6. Carol moved that the minutes of the October 8, 2008 meeting be approved. Kristin seconded.

    Yes – Clark, Holyoke, Wiebe, Vath

    No – None

    The minutes were approved.

    6. Correspondence: There was none.

  6. Building Fund Capital Campaign
    1. Discussion regarding continued fundraising efforts
    1. 500 for $1,000 campaign – Leadership and possible people to help with this campaign
      2.

      Sue, Carol and Bev met to compile a list of names who might assist with this campaign. All think that a well-respected community volunteer needs to be the spokesperson for this effort. The members of the Board fell that the community is tired of hearing from them. Perhaps three people could co-chair this effort with one being the spokesperson.

      This part of the fundraising campaign could be six to nine months long. Several people will be invited to a meeting to discuss this campaign. The possible timeline will be January to June. It will be a people to people campaign. Some special events might go along with this campaign. Eric and Sue will meet with a few people to discuss chairing this campaign before the November 12th regular meeting.

      It is felt that a special commemoration needs to be used for the 500 at $1,000 campaign. Perhaps bricks, stones around the pavilion or something in the foyer would be possible.

    2. Expansion of the Scottsbluff Public Library Foundation Board – Discussion of how the Foundation Board might assist with the 500 for $1,000 Campaign.

Carol said that this needs to be done soon. Perhaps the Foundation could be formed out of the group that runs the 500 for $1,000 campaign.

Eric stated that the Library Board can not do the work of the Foundation Board. This is not the function of the Library Board according to city ordinance. The Library Board is to advise the Council and the Library Director on the operation of the Library. Fundraising should fall to the Foundation Board.

Discussion then moved to possible people who could be asked to serve on the Foundation Board. Carol felt that John Massey and Steve Olsen should assist with this process.

  1. Architect interviews scheduled for October 31, 2008 – Discussion of format for interviews and possible questions.

Bev reported on the three architectural firms that will be interviewed on October 31st for the final design of the library. All three are excellent architects with an abundance of experience in the design of public library buildings. She feels whoever is hired will do a wonderful job.

  1. Action Items: There were none
  2. Adjournment: The meeting adjourned at 3:20 p.m. The next regularly scheduled meeting is November 12, 2008 at 8:30 p.m.