1. Roll Call

The joint meeting of the Scottsbluff Public Library Board and the Scottsbluff Public Library Foundation Board was called to order in the Board Room of the Platte Valley National Bank; 1212 Circle Drive at 12:10 p.m. by Library Board President Teresa Clark. Those present were Teresa Clark, Sue Waite, Kristin Wiebe, and Carol Holyoke, representing the Library Board. Also present were John Massey, President, Hod Kosman, and Steve Olsen for the Foundation Board. Library Director Bev Russell was also present. Arriving later were Library Board member Rita Brown and Dr. Todd Sorensen of the Foundation Board.

2. For public information, a copy of the Nebraska Open Meetings Act is posted.

President Teresa Clark announced that a copy of the Nebraska Open Meetings Act was available in the meeting room.

3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

There were no changes to the agenda.

4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

There were none.

5. Minutes of Previous Meeting October 7, 2007.

Sue Waite moved the approval of the minutes from October 7, 2007. Carol Holyoke seconded.

YES – Clark, Holyoke, Waite, Wiebe, Brown

NAY - none

6. Capital Campaign Reports:

Written Reports were provided for each of the following areas. These are summarized below.

• Major Gifts – Kristin Wiebe

• 117 contacts in this category.
• 99 completed to this point
• 18 yet to be made
• 37 gifts received
• gifts to date $59,150
• pledges to date $89,100

• Meet Me in Centennial Park - $1,605.00
• Octoberfest - $3,518.94 (included C. J. Box book sales, raffles, used book sale, and food fair)
• Mystery Dinner Theatre – $7,082.85 less expenses (approximately $6,100)
• Art Robbins Silent Auction – November 16, 2007 – Platte Valley National Bank – 5:00 p.m. to 7:00 p.m.

• 2004-2007 - $16,697.96
• Grants received - $21,400
• Grants pending - $30,000
• Lead Gift – $100,000 stock pledge

• Total Volunteers - Too numerous to list for all the community events listed as well as those who volunteered to help with Major Gifts. (See attached list for list of volunteers and contributions to the Mystery Dinner event.) Additional volunteers are currently working on the Art Robbins Auction (November 16, 2007) and the Direct Mail campaign to be mailed in November.

• Phone-a-thon

• Other Events:

• The Dinner Theatre was such a success that the committee feels it should be repeated in the spring.
• The possibility of doing an elegant Cocktail Party in a hanger at the airport is also under consideration by the Community Campaign Committee.
• Youth and teen events are also under consideration.

1. Discussion with Library Foundation Board: Where do we go now?

The campaign has approximately $300,000 to $350,000 pledged or donated at this time. There are 14 major gift solicitations to be made before the end of the year.

Foundation members felt that $500,000 would be a reasonable goal by the end of the year. A general end time for completing the big push of the campaign was considered, but no decision was made.

Dr. Sorensen asked how committed was the City to $1.5 million toward the library expansion. Was it dependent upon the amount raised and/or the current library design plan? Bev Russell said she felt the City was fully committed to the $1.5 million.

The possibility of an on-going campaign, similar to what the Zoo Society, did was mentioned by Hod Kossman. The need for a yearly annual fundraising event for the library was also suggested.

The planning committee (Library Board members) will take a break from events and planning until after the holidays. Following the holidays, other possibilities for fundraising events will be considered and definite plans made. Also, the final campaign timeline will be set.

2. Action Items:

There were no action items.

3. Adjournment: The meeting was adjourned at 1:10 p.m.