1. Roll Call

The meeting was called to order at 5:05 p.m.

Present: Clark Nichols, Karon Harvey, Steve Viessman, Rita Brown, Marj Mandujano, and Library Director Bev Russell

2. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

There were none

3. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

There were none.

4. Approve regular board meeting minutes of October 13, 2004.

Marj moved the approval of the October 13, 2004 minutes. Steve seconded. The minutes were approved.

5. Petitions, communications, public input:

A letter was received from City Manager Rick Kuckkahn re-appointing Clark Nichols to the library board for a term ending on September 30, 2009.

Communication was received from City Attorney Howard Olsen, regarding Wal-Mart Letter of Intent. Even though the letter is non-binding, Howard was concerned about the nature of the letter and did not want the library committed to any agreement with Walmart. Bev and Clark will arrange a meeting with Howard to discuss the issue and report back to the board. Bev will also contact Walmart about the status of the building.

6. Reports and recommendations from the Library Director and/or library staff:

1. Statistical reports: October 2004. (see board packets)

The October report was printed with incorrect information so Bev did not distribute it at the meeting. It will be available at the next regularly scheduled board meeting in January since the board does not meet in December.

2. Library activities for October 2004

• Story times Oct. 7, 14, 21, 28 – Attendance 497
• Four SHS Speech Classes – 83 Students
• Roosevelt 1^st Graders – Pumpkin Carving and Reading Time – 25 students
• Literary Book club – 20 attended
• Adult Reading Program on Genealogy – 13 attended
• Teen Read Week – Mystery Night – 38 attended
• Friends of the Library Board Meeting – 13 attended
• Teen Advisory Council – moving teen corner – 12 attended
• NLA Fall Conference and Pre-conference – Bev, Deb, Jane and Nancy attended.
• MPLA (Mountain Plains Library Assoc.) Conference & Pre-conference in Denver – Bev, Judy, and Jenni Powell attended
• Alliance Library Director interviews – Bev served on interview panel.
• Hired two new pages, Kara Glenn and Laura Schnell on October 20.
• Numerous visits by architects throughout October

1. Request for Proposals Revised & due December 1, 2004

Because of confusion on the part of some architects about what was being requested for the Phase I Feasibility Study and concern about fees, Bev rewrote the RFP to architects and resubmitted it to the interested firms. December 1, 2004, is the new date to receive the completed proposals.

2. Feasibility Study Committee Members

Bev reported that she wanted to form a committee that included library staff, two board members, community members and a representative of the library board. At the last board meeting the second representative of the board was not selected. Clark Nichols reported that he would be able to serve on the Feasibility Committee after all.

3. November public meetings on library expansion: Questions for discussion

Bev encouraged board members to suggest or e-mail questions to be discussed at the public meetings in November.

4. Review Board members discussions with Blue Ribbon/Visionaries

Steve reported that he had not yet made contact with the people on his list.

Marj reported briefly on some of her conversations.

5. Responses from architects

1. Actions items:

1. Board policies for discussion and revision: Library Board By-Laws, Library Use & Personnel

Clark requested that we table this item until the next meeting because he has not had time to review this. Rita moved to table the item until the January meeting. Karon seconded. Motion carried.

8. Adjournment

The meeting was adjourned at 6:56 p.m.