Scottsbluff Public Library

Board

Regular Meeting – 8:30 a.m.

November 12, 2008

Minutes

 

  1. Roll Call

    2. President Teresa Clark called the meeting to order at 8:30 a.m. Present were Teresa Clark, Sue Waite, Eric Vath, Kristin Wiebe, Carol Holyoke, Library Director Bev Russell and Librarian Jana Kehn, who took notes.

    A notice of the meeting had been published on November 7, 2008, in the Star Herald, a newspaper published and of general circulation in the city. The notice stated the date, hour and place of the meeting, that the meeting would be open to the public. Anyone with a disability desiring reasonable accommodation to attend the council meeting should contact the Library Director’s office. An agenda of the meeting, kept continuously current, was available for public inspection at the office of the Library Director. The Library Board could modify the agenda at the meeting if it is determined that an emergency so required. A similar notice, together with a copy of the agenda, also had been delivered to each Library Board member.

  2. For public information, a copy of the Nebraska Open Meetings Act is posted by the doors on the north side of the library meeting room.

    3. Teresa announced that a copy of the Nebraska Open Meetings Act was posted in the back of the meeting room.

  3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    4. There were none.

  4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

    5. There were none.

  5. Approve Special Library Board meeting minutes of October 23, 2008.

    6. Sue moved that the minutes of the special meeting on October 23, 2008 be approved. Eric seconded.

    Yes – Clark, Waite, Vath, Wiebe, and Holyoke

    No – None

    The minutes were approved.

  6. Correspondence: There was none.
  7. Building Fund Capital Campaign
    1. Discussion regarding expanding the membership of the Scottsbluff Public Library Foundation Board.

      2. Kristin thought the Board needed to contact John Massey about this. She suggested that the Board makes three contacts and John and Steve make three. She said the building project has to be the Board’s focus.

      Various names were discussed for possibilities to serve on the Foundation Board. Board members and John will visit with these people about serving on the Foundation Board. Sue will e-mail a job description for the Foundation Board members today. Everyone will report the answers they receive to Bev by November 19th, and Bev will contact John with the people who say yes. They will be invited to the Library Board meeting in December for discussion about the role of the two boards, the status of the capital campaign and the building project.

    2. Discussion regarding continued fundraising efforts
    1. 500 for $1,000 campaign

Eric brought the first $1,000 check today. We will wait on any further planning on this until the new Foundation Board members are in place.
    1. Architectural firm of Leo A. Daly along with M. C. Schaff Engineers are the recommendation of the panel to the City Council for the design and to oversee construction of the library building project.

      2. Teresa felt good about all the architect presentations. She knows that the Leo Daly team will put their heart and soul into this. The selections committee was Teresa, Bev, Kristin, Deb Carlson and Judy Oltmanns. City Council will vote on the committee’s recommendation at next Monday’s meeting, November 17, 2008. Bev asked all Board members to be present if possible. Bev will make the presentation.

    2. Lied Foundation Trust Proposal submitted for $_______________ along with naming rights to the children’s and teen areas of the library.

Kristin asked for clarification. Is this the foundation responsible Lied Performing Arts Center in Lincoln?

Bev said that it was. She is going to make a proposal based upon the total square footage in the children and teen areas of the library. ($170 per sq. ft.) She is waiting for Ed Vidlak from Leo Daly to get that information for her, and then she will submit the proposal. She would like to get it mailed to the foundation before the end of November, but there is not deadline. The secretary to the foundation’s lone Trustee, called and invited her to send a proposal. Bev proposes giving the Lied Foundation Trust the naming rights to the Children’s and Teen areas, "Youth Portal to Learning" sponsored by the Lied Foundation Trust or "Lied Youth Portal to Learning" or something along those lines. Naming rights and a name can be arranged later.

Sue mentioned that she is willing to write a letter to the editor and suggest Christmas giving and tie it in with tax deductions.

Kristin suggested a mailing with a contact person to arrange it.

Teresa said we could do both.

Eric said contributions could earmark the Library Foundation or the Oregon Trail Community Foundation.

The Board discussed the publicity/advertising campaign, using testimonials and photos in the paper. Sue has visited with Tom Downey about doing the photography.

Bev said one thing she learned from Hodge Cramer was that people give to people not buildings.

Teresa suggested this be tied in with the 500 for $1,000 campaign
  1. Reports and recommendations from the Library Director and/or Library Staff:
    1. Library statistics and activities for October 2008 (See Board Packet)

Bev had no additional comments, regarding the statistics for October. The activities report had not been completed yesterday afternoon so it is not included with the other information. Bev will have it for the Board next month.
  1. Action Items: There were none.
  2. Adjournment: Eric moved that the meeting be adjourned. Carol seconded.

Yes – Vath, Holyoke, Waite, Wiebe, Clark

No – None

The meeting adjourned at 9:30 a.m. The next meeting is December 10 2008 at 9:30 a.m.