Scottsbluff Public Library

Board

Regular Meeting

November 14, 2006

MINUTES

 

  1. Roll Call

    2. President Teresa Clark called the meeting to order at 5:16 p.m. Present were Teresa Clark, Sue Waite, Kristin Wiebe, Steve Viessman, and Bev Russell, Library Director. Rita Brown arrived later. Also present were John Massey, Dr. Todd Sorensen, and Steve Olsen from the Library Foundation Board.

  2. For public information, a copy of the Nebraska Open Meetings Act is posted by the doors on the north side of the library meeting room.

    3. Teresa notified those in attendance that a copy of the Nebraska Open Meetings law was posted at the back of the meeting room.

  3. Notice of changes in the agenda. (Additions may not be made to this agenda less than 24 hours before the beginning of the meeting unless added under item 3 of this agenda.)

    4. There were none.

  4. Citizens with business not scheduled on the agenda. (As required by state law, no matter may be considered under this item unless the board determines that the matter requires emergency action.)

    5. There were none.

  5. Approve Library Board meeting minutes of October 11, 2006 and special board meeting minutes of October 19, 2006.

    6. Steve moved the approval of the minutes from October 11, 2006. Sue seconded. The minutes were approved.

    Sue moved the approval of the minutes from the special work session on October 19, 2006. Kristin seconded. The minutes were approved.

  6. Petitions, communications, public input:

    7. There were none.

  7. Reports and recommendations from the Library Director and/or library staff:

Bev provided Board Members with the statistical report and report of library activities for October. There was no discussion
    1. Library statistical reports: October 2006 (see board packet)
    2. Library activities for October 2006 – (see board packet)
    3. Update on library holiday closings and need to revise Library Board Policy.

      4. Bev reported that City Manager Rick Kuckkahn had approved the Board’s suggestion for clarifying the policy on holiday closings of the library. The policy will read as follows:

      If a legal holiday observed by the City of Scottsbluff falls on a Monday, the library will be closed the Sunday before the Monday holiday. The library will close on Sunday when Christmas or New Years Day falls on a Saturday or Monday. The library will remain open on Saturday and Sunday for Veteran’s Day. The library will also remain open on the Saturday and Sunday, following the Thanksgiving holiday.

      The Board will need to revise the Library Hours policy at their next meeting to include this statement.

    4. Library Board December meeting.

      5. The Library Board will not meet in December unless there is a need for a work session.

    5. Presentation by Mike Schmidt of Hodge Cramer and Associates at the Capital Campaign. Joint discussion with Scottsbluff Public Library Foundation Board, regarding the library capital campaign: strategies, timeline and recruitment of volunteers.

Mike briefly reviewed the year to provide a perspective on where we are and how we got here. He stated that the campaign will cultivate the whole community, not just the wealthiest 5%. Initial solicitation will be the Boards and staff.

A series of cultivation receptions will begin in January and run through possibly March. No effort will be made at these receptions to fundraise or recruit volunteers for the campaign. If, however, someone wants to donate money or volunteer at that time, we will be happy to accept the offer. At these receptions we will begin to identify likely donors, volunteers and/or volunteer/donors. Mike and Bev will work on volunteer job descriptions and other items connected to the receptions and campaign. During the spring of 2007 Hodge Cramer will assist Bev in identifying large Foundations for grant applications, and the process of grant writing will begin.

Following Mr. Schmidt’s presentation, the Foundation Board and the Library Board discussed the timeline for the cultivation receptions. Library Board members felt the sooner we begin the better. In reference to media involvement, Mike suggested contacting the media when 40% of the goal has been reached. A list of who to invite to the receptions should be made. Hosts should invite their friends. (Perhaps two hosting couples per reception) Mike suggested ten receptions. We need to approach people outside of Scottsbluff as well. In regard to the presentations, Mike said be sure to have an answer for what we do not want to be asked.

  1. Action Items:

    2. There were none.

  2. Adjournment: The meeting was adjourned at 6:17 p.m.